News and Announcements
As of June 10, 2021, the BCSSA Board of Directors have approved an updated Harassment Policy & Code of Conduct in order to address some gaps in application that were present in the previous Policy and Procedures.
The new policy has clarified the procedures and consequences of those that are found to have broken the Code of Conduct.
Also updated is the Complaints Form, used to address issues of harassment or abuse that may be present in our sports clubs from time to time. The new Complaints Form provides a consistent method of reporting problems to BCSSA in order that they can be reviewed and addressed in a timely manner.
The updated Harassment Policy and Code of Conducts can be found under “Documents/Constitution, By-Laws, Policy” at the bottom of the main BCSSA homepage.
The Complaints Form, in fillable pdf format, is also attached at the bottom of this announcement.
If there are any questions or concerns, please contact the BCSSA office at email@example.com.
The document Complaints_Form-fillable__06-10-2021_.pdf was attached to this post.
In accordance with Bylaw 3.15.A – Meetings of the Members – notice is hereby given that the 2020 Annual General Meeting of the society will be held on Thursday, August 19, 2021 at 6:00 pm via Zoom virtual meeting. The purpose of the meeting is as follows:
To receive the report of the Directors and approve the financial statements for the year ended March 31st, 2021;
To elect Directors for the positions which are due for election;
To vote on any motion that has been brought forward; and,
To discuss new business that is brought forward during the Annual General Meeting.
The Annual Report is not included with this Notice of AGM due to the cost of printing and shipping to members. A copy of the 2021 AGM report will be sent to all club presidents as well as posted on www.bcsummerswimming.com two weeks prior to the AGM.
This meeting will be via the BCSSA Zoom account.
Each member club is entitled to have one voting member attend.
Register in advance for this meeting and you will receive a confirmation email containing your unique login information about joining the meeting.
Register in advance for this meeting
After registering, you will receive a confirmation email containing information about joining the meeting.
Please note: A separate online platform will be used for voting by all official voting delegates (https://electionrunner.com/)
The document 2021_BCSSA_Annual_General_Meeting.docx__2_.pdf was attached to this post.
The BCSSA Provincial Board of Directors would like to confirm that there will NOT be an in-person Provincial Championship Meet to conclude our 2021 summer season.
While recent changes in the PHO orders have made it possible to hold multi-club meets in an outdoor setting, there remains a vast inequity between many clubs and regions in access to pool time for practice, and space to run meets.
We will continue to support and encourage virtual meets throughout the province, and some BCSSA regions with the required facilities & resources available are planning on running a typical season Regional meet to wind up their 2021 competitive summer season. These are intended as ‘celebration’ meets, as a reward for a summer of hard work, and a return to the pools.
We look forward to the 2022 Provincial Championship Meet hosted in the city of Kamloops next year.
If you have further questions, concerns, or comments, please contact the BC Summer Swimming Association Provincial Manager Penny Bartel at firstname.lastname@example.org and we will respond as soon as possible.
The document 07222021-Provincials_2021_Announcement.pdf was attached to this post.
Announced on June 16, 2021, BCSSA is hosting its first virtual provincial competition ongoing now through to July 4, 2021.
Further information and the Hy-tek files & meet templates have been provided to the BCSSA Regional Directors for distribution.
Entries can be made through Swimmingly, or a more traditional Hy-Tek.
Entering swimmers into the events:
- Please enter all swimmers up to and including Div 3 in the ‘Junior events’
- Please enter all Swimmers Div 4 and up in the ‘Senior’ events. (The only exception is 50/100 fly where Div 4 should be entered in the junior event)
- It’s important that clubs are careful to enter the swimmers in the correct events as it is very difficult to move them once the swims have already occurred.
NOTE – This will apply to both the Swimmingly meet as well as the Hytek version of the meet
For those using Hy-tek:
- BCSSA Regional Directors have been sent the files that clubs will need to do their entries into their Hy-tek copy.
- Once the club has completed their races, they will need to export a file and send it to email@example.com and firstname.lastname@example.org. * A screenshot showing the export procedure is linked as well. We will be compiling all the “Hy-tek” clubs into one master meet for results. We are also hopeful that the Hy-tek results can then be merged into the Swimmingly meet.
The Provincial database on our website will be updated following the meet, as soon as is possible.
If you have questions or would like the files sent to you directly via email, please contact Penny at email@example.com.
If you have questions about this competition or others, please contact Sean at firstname.lastname@example.org.
UPDATE June 17, 2021
Information regarding the Return to Competition during Phase 2 of the BC Reopening Plan has been updated in the newsletter. Additional information is coming THIS week from ViaSport. Please keep an eye on their website and ours for this information.
June 16, 2021
The latest (updated) edition of the Wavelength newsletter is now available.
Inside you will find information about the Provincial Restart Plan and how it affects swimming and other sports, how to apply for scholarships and bursaries, coaching tips & tricks, virtual competition details and dates, news from the Board, and of course the latest on #CelebrateBCSSA2021.
Copies have been emailed to Regional Directors and affiliated clubs today. It will be emailed to our general email list on Thursday morning.
Or you can download your copy at the bottom of this announcement.
Questions? Contact BCSSA office at email@example.com
The document June_2021_Newsletter-Updated.pdf was attached to this post.