- Receive the time cards, Place Judge slips and electronics print out for the heat.
- Check that the cards and number of swimmers is in agreement.
- Compare the times on the electronic tape with the manual times on the cards. Look for soft-touches, which are indicated by differences of 3/10ths of a second or more between the electronic and manual touches, or by discrepancies in the Place Judges' order of finish compared to the order indicated by the electronics and/or the manual times. Some electronics systems will flag soft touches (i.e. with the letter "M"). The symbol used to indicate that the manual time should be used will depend on the system used.
- If there is a discrepancy of 3/10ths of a second or more give the time cards, Place Judge slips and electronics tape to the Chief Meet Recorder to sort out.
- Once it is determined that there is a valid electronic time, then that time is placed on the time card as the official time. Ask the Chief Meet Recorder to check that any cards with DQs have all of the required information (this could save a lot of problems later). Work out the times for all cards with DQs.
- When there is no electronic timing system or the electronic time is not valid, a manual time will be assigned. Plungers and watches are all to be considered as manual times. When more than three watches are used, only valid times of the officially assigned watches are used to determine the official time. If the Chief Timer adds a fourth time, it is not used.
- When there are three manual times, if all watches differ, the official time is the middle time. If two or more watches give the identical time, it will be the official time.
- When there are only two manual times, the arithmetic average, rounded up to the slower tenth shall be the official time. For example, if the two watches list 1:25.56 and 1:25.63, the times are added and the result divided by two (to obtain 1:25.595) before rounding to the slower tenth, giving an official time of 1:25.6. (If rounded up before averaging, the time would work out to 1:25.7.)
- In the event that the Chief Timer has placed his time on the card it shall only be used if one of the official manual watches does not have a valid time.
- Sort the cards into order of time [fastest to slowest].
- Compare the Place Judges results against the time cards for discrepancies in the order of finish.
- If the Place Judges' slips do not agree with the time placing, pass the Place Judges' slips and time cards to the Chief Meet Recorder, who will adjust the times in accordance with the rules of BCSSA.